Institutional Privacy Policy

This Privacy Policy details how NeuroByte (“we”, “our”, or “us”), registered at Level-5, Sheikh Hasina Software Technology Park, Jashore-7400, collects, secures, uses, and discloses information gathered through our academic admissions, enterprise consultations, online portals, and verification services.

By engaging our educational academy, commissioning software engineering services, or interacting with our digital interfaces (neurobyteit.com), you consent to the data collection and operational practices described herein.

We gather only data necessary to deliver accredited education, process commercial IT solutions, and ensure portal integrity:

We process personal and organizational data strictly for authorized, lawful purposes:

• Academic Administration: Enrolling trainees, organizing lab shifts, logging attendance, and registering candidates for national assessments (NSDA/BTEB).
• Project Execution: Preparing technical proposals, Statements of Work (SOW), application delivery milestones, and maintenance telemetries.
• Instant Credential Verification: Maintaining our secure public registry allowing employers to verify certificates issued to our graduates.
• Direct Notifications: Sending essential SMS or email updates regarding class orientation, exam schedules, or service maintenance alerts.

NeuroByte processes all data under established legal bases recognized by the laws of Bangladesh:

• Contractual Obligation: Processing necessary to fulfill educational courses or enterprise software delivery contracts.
• Statutory Compliance: Archiving trainee records required by NSDA, BTEB, and the Bangladesh Hi-Tech Park Authority (BHTPA).
• Legitimate Interests: Protecting the integrity and security of our high-speed fiber network and software systems.

Our online verification system (neurobyteit.com/verify) allows third parties and employers to confirm credential legitimacy using a unique Certificate ID or Roll Number.

To protect graduate privacy, the public verification screen displays only the student name, course title, accrediting authority, grade result, and issue date. Private contact details (such as phone numbers, emails, home addresses, or NID numbers) are never exposed on the public verification portal.

Information is shared only under strict operational parameters:

• Accreditation Bodies: Submitting candidate assessment registers to NSDA or BTEB for government certificate issuance.
• Hiring Partners (With Explicit Consent): Forwarding graduate CVs to our corporate partner network (35+ IT companies) strictly when the trainee has requested placement assistance.
• Law Enforcement & Court Orders: Disclosing records solely when mandated by formal legal warrants issued under Bangladesh law.

We apply multi-layered physical, network, and cryptographic security protocols to shield your information:

• Encryption Standards: All web transactions are protected via TLS 1.3 cryptographic encryption. Database storage is safeguarded with PostgreSQL row-level security (RLS).
• Facility Perimeter Defense: Physical servers located at Level-5 Software Technology Park benefit from 24/7 on-site security, biometric access barriers, and redundant power backup.
• Network Isolation: Internal administrative dashboards and assessment databases are segregated behind hardened firewall routing.

We retain information only as long as necessary for the purposes outlined:

• Graduation & Certificate Records: Retained indefinitely in our verification archives to ensure alumni can verify credentials throughout their professional lives.
• General Inquiries: Non-admitted inquiries and contact submissions are purged after 24 months.
• Financial Transactions: Retained for 5 years to comply with institutional auditing and national tax requirements.

Our website utilizes minimal, essential session cookies to preserve administrative logins, maintain UI state preferences, and monitor overall page performance. We do not employ intrusive tracking mechanisms across third-party domains. You may configure your browser to reject cookies, though certain administrative functions may require them to operate correctly.

Under applicable laws and institutional standards, you possess the right to:

• Request access to the personal information we maintain regarding your enrollment.
• Request correction of inaccurate or outdated contact information.
• Request restriction or objection to placement CV forwarding.

Note: Verified academic certification results cannot be modified or erased post-issuance as they represent official regulatory records.

NeuroByte offers specialized youth tracks (e.g., Robotics & IoT for Kids). For trainees under the age of 18, admission registration must be submitted by or with the express authorization of a parent or legal guardian. Contact numbers collected for minor trainees are linked to parents or guardians for all emergency, attendance, and fee communications.